Volunteer Opportunities

Please contact about any other volunteer inquiries.  Thanks for your interest!

Board of Directors: Managing Director (or Vice Chair) (approx. 6-10 hours/wk on avg)

Duties:

• Supervise the running of the organization
• Stay informed about the activities of all committees at a general level
• Follow up with committee chairs to ensure tasks are being accomplished and assistance is provided where necessary
• Facilitate collaboration between committees
• Correspond regularly with the DMDs
• Pinpoint trouble spots and bring them to the attention of the XD
• Participate in discussions about the goals and plans for DR
• Collaborate with the other members of the XD to set the agenda for the board meetings
• Participate actively in board meetings
• Provide requested updates in a timely fashion
• Prepare for and participate in discussions and votes
• Review board meeting minutes
• Assist in recruiting new volunteers for the organization, especially leadership
• Assist in fundraising (spreading the word, organizing local events, etc.)
• Participate in e-mail discussions on issues facing DR in general

Board of Directors: Deputy Managing Director – Operations (approx. 3-4 hours/wk on avg)

Duties:

• Assist the MD in supervising the Operations committees
• Stay informed about the activities and plans of the Operations committees
• Assist the Operations chairs with any problems that may arise
• Maintain adequate records and files of the work
• Correspond regularly with the MD
• Participate in discussions about the goals and plans for DR
• Participate actively in board meetings
• Provide requested updates in a timely fashion
• Prepare for and participate in discussions and votes
• Review board meeting minutes
• Assist in recruiting new volunteers for the organization, especially leadership
• Assist in fundraising (spreading the word, organizing local events, etc.)
• Participate in e-mail discussions on issues facing DR in general

Reports to Managing Director

Administration Committee Chair (approx. 3-4 hours/wk on avg)

Duties:

• Coordinate all administration- and human-resources-related tasks for DR
• Create and maintain a calendar of important deadlines across DR committees
• Supervise recruitment and induction of new volunteers
• Supervise external correspondence on behalf of DR
• Organize and maintain yearly calendar of admin goals and objectives
• Maintain adequate records and files relevant to the work of the committee
• Create written procedures for often occurring tasks
• Manage the committee members
• Delegate tasks
• Follow up
• Recruit new volunteers for empty positions on this committee, set-up, introduce and train new volunteers
• Compose regular updates to the board on the work of the committee (3-4 times a year) and participate in board meetings
• Create a budget for the committee each year in collaboration with the Finance committee
• Participate actively in board meetings
• Provide requested updates in a timely fashion
• Prepare for and participate in discussions and votes
• Review board meeting minutes
• Assist in recruiting new volunteers for the organization, especially leadership
• Assist in fundraising (spreading the word, organizing local events, etc.)
• Participate in e-mail discussions on issues facing DR in general

Reports to the Deputy Managing Director of Operations; member of the Board of Directors

Administration Committee Correspondence/Internal Newsletter Coordinator (approx. 3 hours/wk on avg)

Duties:

• Respond to e-mails arriving at the general info@dr.org address, seeking guidance where necessary or occasionally forwarding to the appropriate recipient
• Write an internal newsletter, summarizing board meetings (including committee updates; based on minutes), introducing new volunteers, announcing resignations, and publishing other internal news from DR and its partners
• Distribute the internal newsletter to all active volunteers
• Attend all board meetings
• Provide regular updates to the Admin. chair

Administration Committee Recruitment Coordinator (approx. 3 hours/wk on avg)

Duties:

• Assist board and committee chairs with recruiting new volunteers
• Request and gather information about vacancies from committee chairs and board
• Post vacancies on our webpage and elsewhere (idealist.org, Craig's List, etc.)
• Actively seek ways to recruit new volunteers
• Develop recruitment tactics specific to the needs of each committee
• Act as liaison between new volunteers and their respective committees
• Work with partner sites (???)
• Provide regular updates to the Admin. chair
• Read internal DR newsletter or review minutes of DR board meetings

Development Committee Donor Relations Subcommittee Chair (approx. 3-5 hours/wk on avg)

Duties:

• Strategize DR donor relations agenda to find new donors and to maintain current donors, working with relevant members of other DR committees (e.g. Marketing, Finance)
• Oversee donor database maintenance
• Oversee process of mailing of donor "Thank You"s
• Collaborate with the Marketing committee on the writing and dissemination of DR's newsletter for donors
• Oversee annual appeal letter process
• Oversee other forms of fundraising, including potential partnerships with other organizations
• Provide regular updates to the Development chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

Development Committee Elite Donor Manager (approx. 2-4 hours/mth on avg)

Duties:

• Build and maintain relationships with donors who give significant sums of money to Deep Roots, working closely with the Marketing and Finance committees
• Strategize creatively about other ways to build relationships with donors as well as secure new elite donors
• Open lines of communication with donors to discover what other actions might be taken to ensure they will give again and possibly increase their contribution
• Provide regular updates to the Donor Relations Subcommittee chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

Reports to the Donor Relations Subcommittee chair

Development Committee Appeal Coordinator (approx. 3 hours/mth on avg; 3-5 hours/wk in Nov./Dec.)

Duties:

• Coordiante and organize DR holiday appeal letter
• Coordinate past efforts of individual Country committees to develop one overall DR campaign, working with relevant Country committees and volunteers from the Finance committee
• Work to increase number of contacts to whom annual appeal letter will be sent (during the rest of the year); e.g. other organizations, marketing campaigns, contact lists, etc.
• Provide regular updates to the Donor Relations Subcommittee chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

Reports to the Donor Relations Subcommittee chair

Development Committee Outreach and Events Subcommittee Chair (approx. 3 hours/wk on avg)

Duties:

• Set structures in place to organize and conduct successful fundraising events
• Conceptualize an events strategy and establish short-term objectives
• Draft guidelines for conducting successful events
• Keep notes on past events, with tips and lessons learnt
• Serve as main point person for events coordination and provide direct support as necessary
• Coordinate individual events with relevant DR volunteers
• Liaise with the Marketing committee to develop materials for events such as brochures, fact sheets, posters
• Provide regular updates to the Development chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

Development Committee Events Organizer (approx. 5 hours/mth on avg)

Duties:

• Support the Outreach and Events Subcommittee chair to realize the objectives of the fundraising campaign
• Assist in tasks as needed, primarily providing support to DR volunteers who are hosting events
• Spearhead a number of events and become familiar with the various pieces that go into a successful event
• Provide regular updates to the Outreach and Events Subcommittee chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

Reports to the Outreach and Events Subcommittee chair

Development Committee Country Liaison (approx. 2 hours/mth on avg)

Duties:

• Facilitate information exchange between the Development committee and Country committees
• Provide regular updates of Development committee activities to designated volunteer on each Country committee
• Relay requests, suggestions and comments from the Country committees to the relevant people on the Development committee
• Provide regular updates to the Development chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

Finance Committee Budget Analyst (approx. 4 hours/wk during budgeting time; 4 hours/mth otherwise)

Duties:

• Assist Country committees with creating budgets in a consistent format
• Build and adapt budget template for use by each Country committee
• Coordinate process of budget submissions, following DR's budget policy
• Liaise between Treasurer/XD and Country committees to facilitate the budget review, editing and fund allocation process
• Coordinate with the Treasurer and Bookkeeper to produce financial reports for internal or external use (for the Board meetings, the website, Development or Marketing committee requests, the Guidestar listing, etc.)
• Provide regular updates to the Finance chair
• Attend the board meetings where the new budget is discussed
• Read internal DR newsletter or review minutes of DR board meetings

Finance Committee Bookkeeper (approx. 2 hours/wk on avg)

Duties:

• Prepare donation deposits to the bank
• Input all financial transactions into DR's accounting software
• Maintain files on donor information and financial transactions
• Reconcile bank accounts monthly
• Prepare quarterly financial reports with assistance from the Budget Analyst
• Prepare yearly tax reports to the IRS
• Collaborate with the Treasurer to track payments out
• Provide regular updates to the Finance chair
• Read internal DR newsletter or review minutes of DR board meetings

Finance Committee Audit Facilitator (approx. 2 hours/wk until Dec.; then 4 hours/mth on avg)

Duties:

• Research options for a free or inexpensive audit for DR, with a goal of a first audit shortly after Dec. 31, 2005
• Walk through a free pre-audit with a volunteer, if only a paid audit can be arranged
• Collaborate with the Bookkeeper and Treasurer to collect all relevant information and files for the audit
• Assist the Bookkeeper and Treasurer in collecting and maintaining all relevant records throughout the year to facilitate the next audit

Marketing Committee Chair (approx. 10 hours/mth on avg)

Duties:

• Coordinate all marketing-related tasks for DR
• Oversee the development and distribution of all promotional materials, including a newsletter to be published 3-4 times a year
• Review all external correspondence to enforce DR editorial standards
• Collaborate with other committee chairs (especially Development and the Country committees) to field marketing requests and needs
• Coordinate the development and maintenance of DR brand image and message through all media (web, print, presentations, etc.)
• Create and maintain a yearly calendar of tasks for the Marketing committee
• Maintain adequate records and files relevant to the work of the committee (possibly by using Yahoo! group file system)
• Create written procedures for often occurring tasks
• Manage the committee members
• Delegate tasks
• Follow up
• Assist Administration committee with recruiting new volunteers for empty positions on this committee, set-up, introduce and train new volunteers
• Run monthly committee meetings (create agenda, set up conference call, write up minutes)
• Compose regular updates to the board on the work of the committee (3-4 times a year) and participate in board meetings
• Create a budget for the committee each year in collaboration with the Finance committee
• Participate actively in board meetings
• Provide requested updates in a timely fashion
• Prepare for and participate in discussions and votes
• Review board meeting minutes
• Assist in recruiting new volunteers for the organization, especially leadership
• Assist in fundraising (spreading the word, organizing local events, etc.)
• Participate in e-mail discussions on issues facing DR in general

Reports to the Deputy Managing Director of Operations; member of the Board of Directors

Marketing Committee Designer (approx. 4 hours/mth on avg)

Duties:

• Create layout and graphic design for all marketing materials
• Collaborate with other committee members and DR volunteers to fill requests
• Participate actively in committee meetings
• Provide regular updates to the Marketing chair
• Read internal DR newsletter or review minutes of DR board meetings

Marketing Committee Country Liaisons (approx. 4 hours/mth on avg)

Duties:

• Become an expert and stay informed about the activities of the assigned Country committee; connect with the Country committee at least once a month
• Update the program profile with the headcount numbers and other programming news
• Work with the Country chair to gather photos, personal letters from scholars, etc., that can be used in the marketing of that particular program or of DR in general
• Bring marketing requests from the Country committee (e.g. need for fliers, brochures, banners for specific fundraisers) to the rest of the Marketing committee
• Write for newsletter, brochures, pitch letters, etc.
• Participate actively in committee meetings
• Provide regular updates to the Marketing chair
• Read internal DR newsletter or review minutes of DR board meetings

Technology Committee Coding Assistant (approx. 2 hours/wk on avg)

Duties:

• Assist the Technology chair in implementing the webpage and other tools
• Provide regular updates to the Technology chair
• Read internal DR newsletter or review minutes of DR board meetings

Technology Committee Database/Webpage Content Maintenance Manager (approx. 2 hours/wk on avg)

Duties:

• Develop and maintain a secure online database with donor information
• Collaborate with database users in the organization to make it as user friendly as possible and assist them where necessary
• Monitor the webpage content to ensure it is up-to-date and accurate
• Ensure that outside links on the webpage work
• Work closely with the rest of the committee to initiate implementation of necessary changes
• Coordinate with other committee chairs to keep webpage content reflecting current activities
• Participate in the development of new webpage content and edit pieces intended for the webpage and written by others before publication
• Provide regular updates to the Technology chair
• Read internal DR newsletter or review minutes of DR board meetings

DRG Committee Correspondence Coordinator (approx. 4 hours/mth on avg)

Duties:

• Respond to postal mail and e-mail inquiries
• Assist Marketing and Development committees with outreach to donors
• Provide regular updates to the DRG chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

DRG Committee Guatemala Liaison (approx. 2 hours/wk on avg)

Duties:

• Maintain regular contact with in-country administration with bi-monthly (at a minimum) e-mails and phone calls when appropriate
• Ensure that in-country partner understands DR's goals and instructions regarding the distribution of funds
• Ensure DRG understands in-country partner's needs and requests
• Coordinate information gathering from in-country partner
• Assist in resolving and preventing problems arising in the field
• Provide regular updates to the DRG chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

DRG Committee Marketing/Fundraising Liaison (approx. 2 hours/wk on avg)

Duties:

• Create biographical sketches from current scholars
• Organize and oversee 1-2 fundraising events per year
• Correspond regularly with Marketing and Development committees to help them reach their goals and request their assistance with related activities
• Collaborate with the Development committee to apply for grants
• Provide regular updates to the DRG chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

DRG Committee Financial Analyst (approx. 2 hours/wk on avg)

Duties:

• Receive and review receipts from in-country partner
• Prepare DRG budget
• Document all finances on Excel spreadsheets
• Report yearly reconciliation of funds disbursed and receipts received from Guatemala
• Assist the Marketing/Development volunteer with grant applications
• Provide regular updates to the DRG chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

DRG Committee General Volunteer (approx. 2 hours/mth on avg)

Duties:

• Assist the DRG chair with tasks in all areas
• Fill in when other DRG volunteers need help with their projects
• Provide regular updates to the DRG chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

DRN Committee Correspondence Coordinator (approx. 2 hours/wk on avg)

Duties:

• Respond to postal mail and e-mail inquiries
• Compose thank-you letters to volunteers that have written recommendations for applicants/renewals
• Assist the Admin. committee with recruiting returning volunteers who have written recommendations to work for DR
• Review applications and renewals annually
• Provide regular updates to the DRN chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

DRN Committee Namibia Liaison (approx. 2 hours/wk on avg)

Duties:

• Maintain regular contact with in-country administration with bi-monthly (at a minimum) e-mails and phone calls when appropriate
• Ensure that in-country partner understands DR's goals and instructions regarding the distribution of funds
• Ensure DRN understands in-country partner's needs and requests
• Coordinate information gathering from in-country partner
• Assist in resolving and preventing problems arising in the field
• Review applications and renewals annually
• Provide regular updates to the DRN chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

DRN Committee Marketing/Fundraising Liaison (approx. 2 hours/wk on avg)

Duties:

• Create biographical sketches from current scholars
• Organize and oversee 1-2 fundraising events per year
• Correspond regularly with Marketing and Development committees to help them reach their goals and request their assistance with related activities
• Collaborate with the Development committee to apply for grants
• Review applications and renewals annually
• Provide regular updates to the DRN chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

DRN Committee Special Scholar Coordinator (approx. 4-6 hours/mth on avg)

Duties:

• Maintain contact with donors for special scholars
• Mail donation renewal form
• Gather and maintain special scholar information
• Send thank-you letters at appropriate times
• Maintain an Excel spreadsheet of donors and all pertinent information
• Review applications and renewals annually
• Provide regular updates to the DRN chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

DRN Committee General Volunteer (approx. 2 hours/mth on avg)

Duties:

• Assist the DRN chair with tasks in all areas
• Fill in when other DRN volunteers need help with their projects
• Review applications and renewals annually
• Provide regular updates to the DRN chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

DRNp Committee Correspondence Coordinator (approx. 4 hours/mth on avg)

Duties:

• Respond to postal mail and e-mail inquiries
• Assist Marketing and Development committees with outreach to donors
• Review applications and renewals annually
• Provide regular updates to the DRNp chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

DRNp Committee Nepal Liaison (approx. 2 hours/wk on avg)

Duties:

• Maintain regular contact with in-country administration with bi-monthly (at a minimum) e-mails and phone calls when appropriate
• Ensure that in-country partner understands DR's goals and instructions regarding the distribution of funds
• Ensure DRG understands in-country partner's needs and requests
• Coordinate information gathering from in-country partner
• Assist in resolving and preventing problems arising in the field
• Review applications and renewals annually
• Provide regular updates to the DRNp chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

DRNp Committee Marketing/Fundraising Liaison (approx. 2 hours/wk on avg)

Duties:

• Create biographical sketches from current scholars
• Organize and oversee 1-2 fundraising events per year
• Correspond regularly with Marketing and Development committees to help them reach their goals and request their assistance with related activities
• Collaborate with the Development committee to apply for grants
• Review applications and renewals annually
• Provide regular updates to the DRNp chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

DRNp Committee Financial Analyst (approx. 2 hours/wk on avg)

Duties:

• Receive and review receipts from in-country partner
• Prepare DRNp budget
• Document all finances on Excel spreadsheets
• Report yearly reconciliation of funds disbursed and receipts received from Guatemala
• Assist the Marketing/Development volunteer with grant applications
• Review applications and renewals annually
• Provide regular updates to the DRNp chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

DRNp Committee General Volunteer (approx. 2 hours/mth on avg)

Duties:

• Assist the DRNp chair with tasks in all areas
• Fill in when other DRNp volunteers need help with their projects
• Review applications and renewals annually
• Provide regular updates to the DRNp chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

DRZ Committee Zambia Liaison (approx. 2 hours/wk on avg)

Duties:

• Maintain regular contact with in-country administration with bi-monthly (at a minimum) e-mails and phone calls when appropriate
• Ensure that in-country partner understands DR's goals and instructions regarding the distribution of funds
• Ensure DRZ understands in-country partner's needs and requests
• Coordinate information gathering from in-country partner
• Assist in resolving and preventing problems arising in the field
• Provide regular updates to the DRZ chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

DRZ Committee Marketing/Fundraising Liaison (approx. 2 hours/wk on avg)

Duties:

• Create biographical sketches from current scholars
• Organize and oversee 1-2 fundraising events per year
• Work with the Correspondence Coordinator on monthly sponsor updates and renewal process
• Correspond regularly with Marketing and Development committees to help them reach their goals and request their assistance with related activities
• Collaborate with the Development committee to apply for grants
• Provide regular updates to the DRZ chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

DRZ Committee Financial Analyst (approx. 2 hours/wk on avg)

Duties:

• Receive and review receipts from in-country partner
• Prepare DRZ budget
• Document all finances on Excel spreadsheets
• Report yearly reconciliation of funds disbursed and receipts received from Guatemala
• Assist the Marketing/Development volunteer with grant applications
• Provide regular updates to the DRZ chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings

DRZ Committee General Volunteer (approx. 2 hours/mth on avg)

Duties:

• Assist the DRZ chair with tasks in all areas
• Fill in when other DRZ volunteers need help with their projects
• Provide regular updates to the DRZ chair
• Attend at least one board meeting each year
• Read internal DR newsletter or review minutes of DR board meetings